API is your partner throughout the entire planning process.
Research and Site Selection
First things first. The right facility in the right destination is key to the success of your meeting. We’ll review with you the specifics of your event including anticipated attendance, locations, agendas and other preferences to determine the ideal location for you.
Contract Negotiations
This is where experience really counts. API will review and negotiate venue contracts on your behalf. We scrutinize contract clauses relating to value-added concessions, hotel performance clauses, surcharges and fees. In addition, we will serve as the contact with the venue, alleviating you of any unnecessary hotel solicitations. We make sure the contract delivered is in your best interest.
Meeting & Conference Planning
Successful meetings are all about crossing the "t"s and dotting the "i"s. Managing the details, anticipating roadblocks before they arise and developing alternative solutions are what we do best. You can feel confident leaving everything to us. Our experienced professionals make you look good, even if you have never produced a conference or special event.
Housing and Registration Services
Our housing component allows you to manage, with more control, your room blocks. Offering total inventory management, with sub-blocks, multiple pricing tiers and room types. The registration module provides online, phone or fax registration with total flexibility to accept workshops, tours, transfers and more. Most important of all, you can monitor up-to-the-minute information to create powerful reports for quick decision making.